6/25/2019 10:06:20 PM
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Section 5: OPA Board Subject: Fines and Legal Fees Msg# 1050083
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I do not recall that language in the forensic report. Can you provide a reference?
Joe Plenty of criticism of the payments for Public Works activities. The biggest loop hole is lack of documentation that materials and vendors work performed was actually received by OP. In the industry those reports are commonly called "receiving tickets". Bold added to relevant language from the forensic report. pg 5 of report "4. There were six dates on which the vendor issued multiple invoices, and on four of those dates the invoices issued totaled more than $5,000. pg 6 " 6. No supporting documents were included with the invoices such as delivery receipts for materials signed by an employee at the site of the delivery, and daily work tickets with details as to the work performed and signed by an employee who verified the work was completed." "7. Many of the invoices did not provide details such as the date and location of the materials delivered or work performed, and the quantity of materials delivered. " more pg 6 of report "However,we noted that many of the invoices for purchases of stone, gravel and topsoil do not identify the quantity and therefore we are unable to evaluate the amounts paid to those vendors as compared to the price lists obtained." pg 7 of report "The supporting documentation for two of the payments to that vendor consisted only of Estimates, not invoices. Payments for purchases should not be made based on Estimates." pg 10 of report "The Finance Department should not issue payment without "Public Works should require supporting documents such as delivery receipts for materials I believe there are some individuals who were rooting for an OPA employee to be complicit in the missing bank deposits. Nonsense, unsupported speculation. Tom |
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For reference, the above message is a reply to a message where: Seems the above message totally ignores the audit's criticisms and discussion of changes needed in the PW Dept. Known to those who paid attention. Dave Stevens addressed this in public board meetings two or three years ago, and the issue was addressed then. Potential of paying for materials and services never received by OP. I do not recall that language in the forensic report. Can you provide a reference? Frankly, I believe there are some individuals who were rooting for an OPA employee to be complicit in the missing bank deposits. |
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